How to Create Your RSVP Digital Invitation

Fotify's digital RSVP system lets you create beautiful invitations and track guest responses all in one place. No more paper invitations or manual tracking - guests can respond instantly from any device.

This guide walks you through creating your first RSVP invitation.

Before You Start

You'll need:

An existing Fotify event (see How to Create Your First Event if you haven't created one yet)
Your event date and time
Your event location/venue
A deadline for when you need responses

Step 1: Access the RSVP Section

Go to your event dashboard at dashboard.fotify.app
Select your event from the list
Click "RSVP" in the left sidebar

If you haven't set up RSVP yet, you'll see a message: "RSVP Not Set Up" with instructions to create your invitation.

Step 2: Set Your Event Date

The event date is required to create your invitation. Fill in:

Day - Select the day of the month
Month - Select the month
Year - Select the year
Event Time - Set when your event starts

This date and time will be prominently displayed on your digital invitation so guests know exactly when to arrive.

Step 3: Set Your Event Location

Enter where your event will take place. This could be:

A venue name (e.g., "The Grand Ballroom")
A full address (e.g., "123 Main Street, New York, NY")
A landmark (e.g., "Central Park, New York")

The location appears on your digital invitation and helps guests know where to go. You can add more detailed directions later when customizing your invitation.

Step 4: Set Your RSVP Deadline

Choose the date by which guests must respond:

Day - Select the deadline day
Month - Select the deadline month
Year - Select the deadline year

Tips for choosing a deadline:

Set it at least 1-2 weeks before your event
For weddings, 4-6 weeks before is common
Give yourself enough time to finalize catering, seating, and other arrangements

After the deadline passes, guests can still view the invitation but won't be able to submit new responses.

Step 5: Create Your Invitation

Once you've filled in all the required fields:

Review your event date, location, and RSVP deadline
Click the "Create Invitation" button
Your digital invitation is now ready!

After creation, you'll be taken to the RSVP dashboard.

Your RSVP Dashboard

Once your invitation is created, you'll see the RSVP dashboard with everything you need to manage responses:

Dashboard Tabs

Event Details - View and edit your event date, deadline, and invitation status
Invitation - Customize your invitation design and share it with guests
Guests - See the full list of guests and their responses
SMS - Send text message reminders to guests

Response Statistics

At a glance, you'll see four key metrics:

Confirmed Invitations - Number of guests who said yes
Declined Invitations - Number of guests who can't attend
Total Guests - Total number of people invited (including plus-ones)
Total Confirmed Guests - Actual headcount of people attending

Quick Settings

From the Event Details tab, you can quickly:

Change the RSVP Deadline - Extend or shorten the response window
Set Invitation Status - Switch between Active (accepting responses) or Paused

What's Next?

After creating your basic invitation, you can:

Customize your invitation - Add images, colors, music, itinerary, gift registry, and much more
Add guest information - Include dress code, accommodation, transportation, and FAQs
Share with guests - Send via link, email, SMS or QR code
Track responses - Monitor who's coming, who can't make it, and who hasn't responded yet

See our complete guide on How to Customize Your RSVP Invitation for all customization options.

Frequently Asked Questions

Q: Can I edit the date, location, or deadline after creating the invitation? A: Yes! You can update these details anytime from the RSVP settings. Guests who have already responded will see the updated information.

Q: Do I need to set up RSVP before using photo sharing? A: No, RSVP and photo sharing are independent features. You can use one, the other, or both depending on your event needs.

Q: What happens if a guest tries to RSVP after the deadline? A: After the deadline, guests can still view the invitation but the response form will be disabled. You can extend the deadline if needed.

Q: Can I have different RSVP deadlines for different guest groups? A: Currently, there's one RSVP deadline per event. For complex events, consider creating separate events for different guest groups.

Q: Is the digital invitation mobile-friendly? A: Yes! The invitation looks great on phones, tablets, and computers. Guests can respond from any device.

Q: Do guests need to create an account to RSVP? A: No account required. Guests simply enter their name and response - it's quick and easy.

Q: Can I see who has viewed the invitation vs. who has responded? A: The RSVP dashboard shows response statistics including total responses, attending, not attending, and pending responses.

Q: What if I don't know my exact event time yet? A: You can enter an approximate time and update it later once finalized. The invitation will automatically show the updated time.

Q: Can I create an invitation without a physical location? A: Yes, the location field is flexible. For virtual events, you can enter "Online Event" or "Virtual" and add meeting links in the invitation details later.

Q: How do I send the invitation to my guests? A: After creating the invitation, you'll get a shareable link. Send it via text, email, social media, or include a QR code on printed materials.