Event planning app
A shared planning hub for the people organizing an event: one budget with who pays what, email reminders before every deposit, vendors and contracts in one place, a decisions board for the big choices and a dated checklist. It sits next to your invitation, RSVPs and photo gallery, so the numbers stay live.
Included in the higher event plans and every event subscription. Preview it with sample data on any plan.
What you get
Six tabs that share the same numbers, the same vendors and the same to-do list.
Categories seeded from a template, estimates that give way to contracted prices, and a payment schedule under every line: deposit, installments, balance. Mark a payment paid and every total moves at once.
Assign a payer to every line and every payment: Partner 1, Partner 2, shared, the families, the company. Catering, bar and rentals are entered per head and multiplied by the guests who actually confirmed.
Venue, caterer, photographer, band: each with a contact person, phone, email and website, a status from enquired to paid, and the time they are expected on site. Linked to the budget lines and documents they belong to.
Which venue, band or DJ, buffet or plated. Put the options side by side with a price, pros and cons, vote, discuss in the thread, and choose. The winner becomes a contracted budget line and its vendor is booked in the same click.
Drop the signed contract, the quote and the invoice on the Documents tab and link each to its vendor and budget line. When a vendor says "as agreed", the agreement is two clicks away.
Templates for weddings, parties and corporate events seed the tasks and date them backwards from the day: book the venue eleven months out, confirm arrival times three days before. Assign each to someone and tick them off together.
Built for
Anywhere more than one person holds the budget, the hub keeps them on the same page.
Split the wedding budget between partners and parents, and keep every deposit date in one place instead of two inboxes.
Birthdays, anniversaries and celebrations planned by friends: shared costs, shared vendors, one checklist.
Conferences and company events with AV, speakers, catering and travel lines, contracts attached and a run sheet for the day.
A hub per event, with the client as a collaborator on the budget and decisions, and the vendors and documents where you left them.
Inside Fotify
Set up in a minute, then plan at your own pace.
Open Planning in your event and choose Wedding, Party, Corporate or Other. It seeds the budget categories, the payers and a dated checklist. Set the currency, your expected guests and a target.
Add a line per cost with a guess, a payer and a vendor. When a quote is signed, enter the contracted price and the payment schedule; per-guest lines follow your headcount.
Add your partner, family or team as event collaborators. They see and edit the same hub, vote on decisions and receive the reminders.
A week and a day before each payment, and the day before each task, everyone planning gets an email with a link back to the hub. Tick things off as they happen.
Inside Fotify
The planning hub is not a separate app. It reads from the same event as your invitation, guest list and gallery.
Invite the people planning with you. Accepted collaborators get the same access to the hub as the organizer.
How collaborators workEvery accepted RSVP updates the per-guest lines, so the catering line and the projected total are never a week behind.
Digital invitations with RSVPConnect Claude, ChatGPT or Gemini and ask it to add a deposit, list what is due this month or set up the hub for you.
Connect an AI assistantQuestions
The event's organizer and every accepted event collaborator. Guests never see it; nothing in the hub is linked to the invitation or the photo album.
The planning hub is included in the higher one-off event plans and on every event created under an event subscription. On other plans you can open it and browse every tab with sample data. See the pricing page for the current plans.
Yes. Every event has a list of payers (up to eight). Assign one to each budget line, and a different one to an individual payment if needed. The overview shows projected, paid and remaining totals per payer.
Tick 'This is a per-guest cost' on a line and enter the per-head price. It is multiplied by the guests confirmed through your RSVPs, or by your expected guests until you have any, so the projected total moves as replies come in.
A week and a day before an unpaid payment's due date, and the day before a task's due date. They go by email to the organizer and every accepted collaborator, in their own language.
Yes, from the budget settings. Amounts are relabeled, not converted, so pick the currency before entering quotes if you can.
Yes. The Budget tab exports a CSV of every line and a separate CSV of every payment, plus a PDF summary. The Vendors tab exports a run sheet PDF with your itinerary and every vendor's arrival time.
Create your event, open Planning, pick a template and share it with the people planning alongside you.
Free to start. Preview the planning hub with sample data on any plan.