Video guides
Short how-to videos that show the real Fotify screens, step by step, in about a minute each.
Getting Started
2 videos
1:03How to create an event
How to create an event on Fotify in under a minute: click Create Your First Event and pick a plan (start for free, or a paid plan for more photos, days and features), start from scratch or duplicate a past event to reuse its design, give it the name guests see, add the date, the place and a cover photo or skip them, choose whether photos are approved automatically or by you, and click Create Event. Your event is ready with its own QR code; press Start when it's time, or schedule it to start on its own. Your upload window only starts then.
0:53How to set up event branding
How to brand your event on Fotify with the Branding Center (included on the Premium plan and up). Open Event and click Branding. Upload your logo, then a custom frame: it goes over the photos on your live carousel. Add your brand name, a tagline and your website. Turn on a watermark, with your logo or a line of text, for the photos guests download or share. Write the message guests share your photos with, and add your social media handles. Click Save Changes, and open your live carousel: your frame is on every photo.
Photo Sharing
9 videos
1:04How guests upload photos
How guests upload photos to your Fotify event: no app and no account. Share your upload link or print the QR code, guests scan it and pick photos in their phone's browser, choose Optimized or Full HD, add a name and a message, and tap Upload. The photos land in your album and on the live wall.
1:13How to get your event QR code
How to get the QR code your guests scan to upload photos to your Fotify event. It's ready the moment you create your event: open Photos and click QR Code (before the event it's the big card at the top). Copy the upload link or open it, check what guests see, download a crisp 1024 x 1024 PNG for signs, table cards and invitations, or print it straight away. Guests scan it with their phone's camera, no app needed, and their photos go straight to your album. The code never changes, and guests can upload as soon as the event starts.
0:58How to show guest photos live on a TV or projector
How to show your guests' photos live on a TV or projector with Fotify: it works in any web browser. Open Photos, then Live Photos, where your guests' photos play one after another. Click Share for a public link with no login needed, to hand to your DJ or the venue. In the settings, choose how long each photo stays on screen and show your QR code now and then so guests can scan it and upload. Open the link on the laptop connected to the screen or on a smart TV's browser, and click full screen: new photos join the show moments after guests upload them. Test it at the venue before the event, on a stable internet connection.
0:49How to download all your event photos
How to download all your event photos from Fotify in one ZIP. Open Photos and click Download All: it's on every paid plan and works even while the event is on. Every approved photo and video is packaged into one ZIP, in the quality it was uploaded. For a big gallery, click Prefer email instead and we'll email you a download link, valid for 7 days. Want just a few? In your album, click Select photos, pick the ones you want, and click Download.
1:03How to approve guest photos
How to check guest photos before everyone sees them with Fotify. In Photos, next to Moderation Method, click Change, pick Manual Approval and save: every upload now waits for you instead of going straight to the gallery. Open Album, then Photos to Review: approve a photo to show it in your gallery, or delete it for good. For a long queue, turn on Select, pick several photos and approve them all at once. On bigger events, AI Moderation approves safe photos for you and flags the rest for review (Photo Gallery plan and up), and you can add moderators from the Moderation Center (Premium plan and up).
1:05How to customize your photo upload page
How to make your guest photo upload page match your event with Fotify. Open Photos and, under Collect photos, click Page Design. Pick a category such as Wedding, then a template: the live preview updates right away. Open Customize Colors & Layout to change the colors, fonts and layout, like a hero photo across the top. Add your own page description and the thank-you title guests see after they upload. Under Upload Quality, choose Full HD only to get every photo at full resolution (paid events). Click Save, then Preview to see the page your guests get. Page design works on every plan, including Free, and you can change it anytime, even during the event.
0:50How to control your photo wall from your phone
How to run your live photo wall from your phone with Fotify's Carousel Remote. In Live Photos, click the phone icon, or open the remote on your phone: it controls every screen at once. Tap Pause for the speeches and every screen holds the photo. Show QR puts the upload code on screen right when you need it. Pin a photo to keep it up on every screen. Send a reaction and it bursts across the wall, or type an announcement and send it. Hand the remote to your DJ with a private link, and revoke it anytime.
0:53How to use Social Media Mode
How to turn your event into a private social network with Fotify's Social Media Mode. Open Photos, click Social Feed and switch on Public Access. Copy the link and share it with your guests: it opens once your event starts. Choose what the feed shows and how long stories last, and pin a welcome post to the top of everyone's feed. Guests set a name and an optional photo, with no app and no sign-up, then post photos, share stories, and like and comment on each other's posts.
1:00How to use the Gaming Center
How to turn your guests' photos into games with Fotify's Gaming Center: photo battles, photo challenges, caption contests and guess who quizzes. Open Events, click Gaming Center (included on the Premium plan and up) and switch it on: your guest link is ready, with no app and no account for guests. Click New game, pick a type, give it a title and click Create game. Guests can't see drafts: click Open when the moment is right, Close to stop the voting, then Publish results to reveal the winner. On their phones, guests tap their favorite photo and the next pair loads, with standings and a leaderboard showing who's winning.
RSVP Management
7 videos
1:16How to create a digital invitation with RSVP
How to create a digital invitation with RSVP in Fotify, with the step-by-step wizard: set your RSVP deadline, add a cover photo, pick a design, write a welcome message with AI help, turn on sections like a countdown, your story and a map, choose your RSVP wording and how guests are invited. Guests open the invitation on their phone and confirm in seconds, with no app and no account, and every answer shows up in your dashboard.
1:17How to send invitations by email, SMS or WhatsApp
How to send your invitation to every guest with Fotify, three ways. WhatsApp: click the WhatsApp icon next to a guest and WhatsApp opens with the invitation already written; guests you've messaged turn green. Email: configure the Invitation template with your names and a personal message while the live preview shows exactly what guests receive, then choose who gets it and send now or schedule it for later. SMS: check your names and the event name, then send to one guest or to all; each guest gets their own RSVP link, and texts arrive between 9 AM and 9 PM in each guest's time zone.
1:10How to track RSVPs and manage your guest list
How to keep track of who's coming with your Fotify guest list. Open Guests: each invitation shows its answer (accepted, declined or not answered yet). Click a status to filter the list, and pick more than one, like everyone you still need to chase. Add a guest with their name, email, phone and party size, or upload a CSV or Excel file, or rows pasted from a spreadsheet. Tag guests like Family or VIP and filter by tag, edit an answer or copy a guest's personal RSVP link from their row, and download the list as Excel, CSV or PDF, with exactly what the list is showing.
1:13How to make a seating chart
How to make a seating chart for your event with Fotify. Open Seating: every guest on your list is already there, color-coded by RSVP (green accepted, blue pending, red declined). Click Create Table, give it a number, a name and its seats, then drag guests onto it; each table shows how many seats are taken. Or click Auto-seat and the assistant places everyone in one go, keeps parties together and shows you the plan before anything changes. Switch to Map to lay out the room with the dance floor, the stage or the bar, and trace over your venue's floor plan. Export prints the map, a card for every table or an escort list for the entrance, and the seat finder link lets guests type their name and see their table.
1:08How to customize your RSVP invitation
How to customize your digital RSVP invitation with Fotify. Open Invitation, then the Invitation tab: the live preview beside the settings shows exactly what your guests see. In the template gallery, filter the designs by occasion and press Try it on to see a design with your own details in the preview, without saving anything. Press Use this design to apply it. Each design has its own options, like Heirloom's card stock and ink. To rewrite any wording, press the pencil in the preview, double-click the text and type; Enter saves it. Switch the sample guest to After confirming to see what guests get once they reply. Every design is included on every plan, Free included, and changes save on their own.
0:55How to share a save the date link
How to share a save the date link with Fotify, so guests can block the date before the formal invitations go out. Open Invitation, stay on Event Details, find Save the Date and switch it on: your link appears right away, with a one-click copy button. Below it, write the note guests see in place of the RSVP form, or leave it empty for the default. Share the link anywhere, on WhatsApp, by email or on social media: anyone can open it, no guest list needed. Guests see your invitation, with your note where the RSVP form would be. When you're ready for replies, send your guests their personal invitations; the save the date link can stay live the whole time.
1:05How to add gifts to your invitation
How to add a gift registry, a wishlist and cash gifts to your digital invitation with Fotify. Open Invitation, then Gifts, and Set up, and switch on the gift section. Add wishlist items: guests can reserve them, so nobody buys the same thing twice. For cash gifts, add an option: enter the account holder and IBAN and guests get a QR code they can scan with their banking app. Click Save Changes and it's live on the invitation. Guests reserve an item, open the QR code or copy your details, and tap I sent a gift. Back on Activity, see who reserved what and every gift received, and mark each one thanked. Fotify never touches the money: guests pay you directly. Reservations and gift confirmations are on paid events.
Account & Billing
2 videos
0:42How to upgrade your event
How to upgrade your Fotify event to a higher plan for more photos, more guests and more features. Open Event and, on a free event, click Upgrade Event. Pick a plan: you only pay the difference from your current plan, and everything you built stays (your invitation, your guest list and their replies). Click Upgrade Now and pay securely with Stripe; event credits you already have are used first. Your event is upgraded right away, and your photos, QR codes and links stay the same.
2:34Plan your event by chatting
Connect your AI assistant (Claude, ChatGPT, Gemini or Muse) to Fotify and plan your event by chatting. In your Fotify account, open AI assistants, pick yours and approve access once. Then just ask: it creates your event with the date, the venue and RSVP; adds your whole guest list from a pasted sheet and tags family and friends; designs your invitation and sends you a no-login preview link (nothing goes live until you say so); adds the day's schedule and the questions you want on the RSVP form; shows you exactly who will get the invitation email and waits for your OK. When replies are slow, it emails a reminder to everyone who hasn't answered, writes a WhatsApp message for guests without email, updates the answers you get by phone and exports the whole list with everyone's personal RSVP link. It rebuilds your venue from a photo of its floor plan and seats everyone, families together; hands you your QR code and the link to the shared album; answers your questions; keeps an eye on the budget; and on the night approves the latest photos and puts a message on every screen. Your assistant does the clicking. You stay in control.
Other Features
4 videos
1:19How to use the planning hub
How to plan your event's budget, vendors and to-do list in one place with Fotify's planning hub, on the Professional plan and up. Click Planning, pick a template, your currency and how many guests you expect, then Create planning hub. The overview shows your projected total, what's paid and the next payments due. In Budget, add a line with its estimate and the contracted price once you have a quote; per-guest costs follow your RSVPs. Give each line a payment schedule: everyone planning gets an email a week and a day before a payment is due. Keep your vendors with their status and arrival time on the day, vote on decisions together and turn the winner into a budget line, and work through a checklist dated back from your event day with your partner as a collaborator.
1:04How guests request songs
How guests request songs at your event with Fotify: they scan a QR code, no app needed. On your event page, open DJ Dashboard: your song request link and QR code are ready as soon as you create the event. Click QR / Print and put the code on the tables and by the dance floor. Guests type a song, pick it from the suggestions, add their name if they like, and send it. It shows up on your DJ Dashboard in real time with each song's genre and tempo; requests for the same song are grouped, and Most Requested puts the favorites first. Tap the checkmark once a song is played, and give your DJ the Live Request Display link for the booth: they see every request without access to your account.
1:02How to set up Echoes, your audio guestbook
How to collect voice messages from your guests with Echoes, Fotify's audio guestbook. On your event page, click Echoes in Quick Actions (Premium plan and up) and turn on the Audio Guestbook: messages are saved to a private Voice Messages album, and you choose how long each one can be. Record a welcome greeting, the first thing your guests will hear, and save it. Share the QR code or the link on a sign, a table card or your invitation. Guests scan it, hear your greeting, add their name and tap to record, then send it: no app, no sign-up. Every message lands in your Voice messages list, ready to play or download, one by one or all at once.
1:02How to use Match & Connect at your event
How to help your guests meet each other with Match & Connect on Fotify. On your event page, scroll to Match & Connect: try it free with your first four guests, or get it included from the Professional plan up. Choose Social for matchmaking or Business for professional networking, then copy the link to share it. Guests open the link and make a profile with a photo, their name, a short bio and their interests. Then they swipe: left to skip, right to like. When two guests like each other, it's a match, and their contact details are revealed. Back on your dashboard you can see profiles, matches and engagement, and unlock the whole guest list anytime.
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